The proposed hotel should be a four or five star.

Space is needed for 60 members with classroom setup for the business meeting (this number is based on past attendance).

Classroom setup is preferable to theatre seating.

Room rates are based on two people sharing a room. Historically the rates are around $170 per night, with 40 rooms for Tuesday and Wednesday, about 15 rooms for Monday, and about 30 rooms for Thursday if there is a popular side trip.

Awards luncheon should be able to accommodate 90 members and guests with a podium setup.

In selecting a convention site and hotel, value is placed on accessibility of the city, ease of airline transportation to the city and then ground transportation to the hotel. Factors that will make a site more valued are:

• Local airline packages and discounts to the city
• Interesting side trips
• Sponsors to help with convention expenses

The Board is looking for a well-rounded package. If a member would like to propose a city, please gather as much information as possible. Convention dates can be adjusted slightly, with Board approval. Once a city is selected, more detailed information will be available as to requirements or recommendations. The local liaison can use her discretion in consultation with the Convention Chair and the Board to adjust to the local situation.